FINANCE & ACCOUNTING
Why Outsource Accounts Payable?
Accounts payable (AP) refers to the money a business owes to its vendors for goods and services received but not yet paid for. It represents a company’s short-term liabilities and plays a crucial role in managing cash flow and maintaining healthy vendor relationships.
Effective accounts payable management ensures timely payments, avoids late fees, and takes advantage of early payment discounts.
A well-structured accounts payable process involves verifying invoices, matching them with purchase orders, approving payments, and reconciling transactions.
By streamlining AP (Accounts Payable), businesses can improve financial accuracy, enhance compliance, and free up internal resources for strategic growth.
Accounts Payable Outsourcing Benefits
Faster Processing – Automate and streamline invoice approvals and payments.
Reduced Costs – Cut overhead costs while ensuring compliance and accuracy.
Stronger Vendor Relationships – Ensure timely payments and seamless vendor interactions.
Fraud Prevention & Compliance – Minimize risks with secure, audit-ready processes.
Scalability & Flexibility – Easily adapt to business growth and seasonal fluctuations.
Invoice Processing
Data entry & Validation. Ensuring that all invoice details, such as vendor information, amounts, and payment terms, are accurately recorded. We cross-check data for discrepancies, preventing errors before they affect your financials.
3-way matching (invoice, PO, and receipt). Managing the timing of payments to vendors to optimize cash flow, while ensuring that payments are made on time to avoid late fees or penalties.
Exception handling and resolution. Discrepancies between invoices and purchase orders can cause delays. We identify and resolve issues, working with vendors and internal teams to ensure smooth payment processing.
Compliance & Reporting. Ensuring compliance with tax and financial regulations, such as recording VAT, GST, or sales tax and reporting these accurately.
Payment Processing
Payment scheduling. Timely vendor payments are crucial for maintaining good supplier relationships. We manage payment schedules, ensuring due dates are met while optimizing cash flow
ACH, wire transfer, and check processing. We facilitate multiple payment methods, from electronic transfers to traditional check processing, ensuring vendors are paid accurately and efficiently.
Approval workflows and compliance. Our automated approval workflows ensure that invoices go through the necessary authorization steps while maintaining compliance with internal controls and industry regulations.
Early payment discounts and optimization. We help businesses take advantage of early payment discounts by optimizing the timing of payments, reducing costs, and improving vendor negotiations.
Vendor Management & Reconciliation
Vendor Onboarding & Data Management. We streamline vendor onboarding, maintain up-to-date vendor records and ensure all tax and compliance documents are in place.
Dispute resolution & Communication. Disputes over payments, invoice discrepancies, or service agreements can strain vendor relationships. We act as a liaison to resolve issues swiftly and professionally.
Statement Reconciliation & Aging reports. Regular reconciliation ensures that all accounts payable transactions are accurate. We generate aging reports to provide a clear picture of outstanding payables and help manage financial obligations.
Compliance monitoring & Fraud Detection. We implement strict compliance measures to reduce risks, detect fraudulent invoices, and maintain transparency in all payable transactions.
German efficiency & Kenyan resourcefullness
Expert-Led, Fully Managed Services
We don’t just process payments; we provide a fully managed, end-to-end accounts payable services with leadership oversight, quality control, and reporting.
Technology-Driven Accuracy
We leverage automation and AI-powered tools to improve efficiency, reduce errors, and optimize workflows.
Cultural Affinity
Kenya possesses a cultural affinity with Western countries: You will find it easy to build rapport and establish long-term partnerships.
Time-Zone Proximity
When it’s 9:00am in Europe, it’s 10:00am in Kenya which enables real-time interaction and minimizes the challenges posed by significant time differences.
HEADACHE FREE FROM START TO FINISH
How It Works
What is accounts payable outsourcing?
How does outsourcing AP benefit my business?
Can you handle multi-currency and international payments?
How secure is your accounts payable process?
What industries do you serve?
How quickly can you process invoices?
Can you integrate with my existing accounting software?
How do I get started with your services?